SUPPLIER TERMS AND CONDITIONS
Last updated June 25, 2024
TABLE OF CONTENTS
- INCORPORATION BY REFERENCE
- SPECIFICATIONS
- CHANGES
- PACKING LIST
- DELIVERY
- QUALIFICATIONS OF PERSONNEL
- QUALITY MANAGEMENT SYSTEM REQUIREMENTS
- DESIGN TEST AND INSPECTION
- NONCONFORMING PRODUCT
- PROCESS CHANGES
- FLOW DOWN
- COMPENSATION
- DISPUTE RESOLUTION
- CORRECTIONS
- DISCLAIMER
- PAYMENT
- RECORD RETENTION
- RIGHT OF ENTRY
- INDEMNITY
The provisions of this purchase order shall be governed by the laws of California.
Central Plastics & Manufacturing Purchase Order Standard Terms and Conditions.
1. Incorporation by Reference. All terms and conditions of the solicitation, and any changes thereto, are made a part of this Purchase Order.
2. Specifications: All materials, equipment, supplies or services shall conform to Federal and State laws and regulations and to the specifications, prints or other technical data contained in the solicitation.
3. Changes: This Purchase Order may be amended with the consent of both parties. Amendments may not change significantly the scope of the Purchase Order.
4. Packing List: A packing list must accompany each shipment.
5. Delivery: The materials listed in purchase order shall be delivered FOB destination to the point or points specified on this Purchase Order prior to or on the date specified in the bid or proposal. Delivery shall be made in accordance with the solicitation specifi¬cations. If unable to make shipment for delivery by the Purchase Order due date specified, notify the procurement department at once.
6. Qualification of Personnel: Supplier shall oversee requirements for qualification of personnel including awareness of product and service conformity, product safety and importance of ethical behavior. When specific qualifications need to be met they shall be addressed in detail on the PO and shall flow down to any sub-tier suppliers.
7. Quality Management System Requirements: When identified on the PO and shall flow down to any sub-tier suppliers.
8. Design Test and Inspection: All test and inspection requirements including definition of critical items and key characteristics, inspection, and test requirements (including use of statistical techniques) and other requirements identified on the Purchase Order or accompanying documents shall be met.
9. Nonconforming Product: Any nonconforming product submitted shall be identified and segregated. Any material that is defective or fails to meet the terms of the solicitation specifications shall be rejected. Rejected materials shall be promptly returned for credit or replacement.
10. Process Changes: Supplier shall notify Central Plastics & Manufacturing of any changes to product, process, sub-tier suppliers and facilities in advance of shipment.
11. Flow down: All requirements incorporated into this Purchase Order shall be applied to any subcontractors used by supplier (including requirements in the purchasing documents and key characteristics where identified).
12. Compensation: Vendor shall be paid only for items or services that are specifically named in this Purchase Order. No additional costs for items or services will be paid without its prior express written consent.
13. Payment: Payments to the Contractor pursuant to this Purchase Order shall be made no later than thirty (30) days after receipt of invoice.
14. Record Retention: For any Purchase Order with special terms and conditions (ST1 to ST7) supplier shall maintain records for 7 years.
15. Right of Entry: If requested you will allow Central Plastics & Manufacturing Personnel the “Right of Entry’ into the Vendor’s Facility or any area necessary to determine compliance with a purchase order. If so, the vendor will provide reasonable facilities and assistance to expedite any visits.
16. Indemnity: The Seller agrees to defend, indemnify and hold harmless the Buyer from and against any and all claims, losses, damages and settlement expenses resulting from or arising out of a breach of the Seller’s express warranties and those implied by statute, and of which the Buyer notifies the Seller at any time. The Seller expressly warrants that all goods and services supplied pursuant to this order will comply with the specifications, drawings, description or samples furnished or specified by the Buyer and that the same will be merchantable, of good quality material and workmanship, free from defects and fit for the purpose intended, preventing counterfeit material.
Special Terms and Conditions
ST1 Certificate of Conformance – Special Process/Testing: If checked, a Certificate of Conformance is required and must follow instructions from P.O.
ST2 Certificate of Analysis – Raw Materials: If checked, include a Certificate of Analysis for all Items listed.
ST3 Certificate of Analysis – Stock Chemicals: If checked, list Lot Numbers traceable to a Certificate of Analysis on Packing Slip or submit a Certificate of Analysis.
ST4 Quality System Requirements – Calibration or Special Testing: Calibration of Special Testing: Include certification of calibration for calibrating/testing equipment used. Certification must meet one of the following standards-ANSI/NCSL Z540, or ISO/IEC 17025
ST5 Safety Data Sheet –Safety Data Sheet (SDS) for all material/chemicals received unless already on file.
ST6 Verification of Product Conformance/Services Performed: Verification of Product Conformance by Management, Quality or Engineering before release to production or use.
ST7 Specialty Metals Certification: Provide certification for all specialty metals per DFARS 252.225-7009
Tracy, CA 95304
Phone: 209-532-5146
info@centplasticmfg.com
